Subcontractor Payment Delay Notice Template

When a subcontractor is not paid on time, the first operational move is to organize the facts: invoice date, payment due date, contract terms, approved change orders, work proof, and prior messages. A payment delay notice should be factual, specific, and tied to the contract and applicable prompt-payment rules.

Include these details

• Project name, contract reference, and invoice number
• Invoice delivery date and amount outstanding
• Approved change orders included in the balance
• Payment due date and any notice deadline
• Request for written reason if payment is being withheld
• Attachments that prove work and approval

Not legal advice. Payment notices, lien rights, and adjudication deadlines vary by jurisdiction and contract.